Last updated: 24.04.2025
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Ulmatec (referred to as "the Company", "We", "Us", or "Our") is committed to protecting Your privacy. This Privacy Policy describes Our policies and procedures on the collection, use, disclosure, and protection of Your information when You use the Service (Our Website) and tells You about Your privacy rights and how the law protects You, particularly under the General Data Protection Regulation (GDPR).

We use Your Personal Data to provide and improve the Service, process your inquiries, and manage job applications. By using the Service, You acknowledge and agree to the collection and use of information in accordance with this Privacy Policy.
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Interpretation and Definitions
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Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
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Definitions

For the purposes of this Privacy Policy:

• Account: means a unique account created for You to access Our Service or parts of Our Service, if applicable.
• Affiliate: means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Company: (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Ulmatec, Strandgata 25, 6060 Hareid, Norway. We are the Data Controller for the Personal Data processed under this policy.
• Controller: means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law. In the context of this Privacy Policy, the Company is the Controller.
• Cookies: are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your Browse history on that website among its many uses.
• Country: refers to: Norway.
• Data Subject: means the identified or identifiable natural person to whom the Personal Data relates. In this policy, 'You' are the Data Subject.
• Device: means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• GDPR: refers to the General Data Protection Regulation (Regulation (EU) 2016/679).
• Personal Data: is any information that relates to an identified or identifiable individual (Data Subject).
• Processing: means any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
• Service: refers to the Website.
• Service Provider: means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used. These Service Providers act as Data Processors.
• Supervisory Authority: means an independent public authority which is established by a Member State pursuant to Article 51 of the GDPR. In Norway, this is Datatilsynet.
• Usage Data: refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website: refers to Ulmatec, accessible from https://www.ulmatec.no
• You: means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable (the Data Subject).

Collecting and Using Your Personal Data

We collect different types of information for various purposes to provide and improve Our Service.

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. The types of Personal Data We may collect depend on how You interact with the Service:

Information You provide directly to Us:

• General Contact Forms: When You fill out and submit a contact form on Our Website (e.g., for general inquiries, sales, support), We collect the information You provide, which may include:
  • Email address
  • First name and last name
  • Phone number
  • Company name (if provided)
  • The content of Your message/inquiry and any other information You choose to include.
• Job Application Forms: When You apply for a job through Our Website, We collect the information You provide, which typically includes:
  • First name and last name
  • Contact details (Email address, phone number, address)
  • Information about Your education, work experience, and skills
  • Any information contained in the CV/resume, cover letter, and other documents You upload.
  • Other information relevant to the application process.
• Account Information: If You create an account, We collect information necessary to set up and manage Your account, which may include:
  • Email address
  • First name and last name
  • Login credentials

Information collected automatically:

• Usage Data: Usage Data is collected automatically when using the Service. This may include information such as:
  • Your Device's Internet Protocol address (e.g. IP address)
  • Browser type and version
  • The pages of Our Service that You visit, the time and date of Your visit, the time spent on those pages
  • Unique device identifiers and other diagnostic data.
• When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
• We may also collect information that Your browser sends whenever You visit Our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies (beacons, tags, scripts) to track the activity on Our Service and store certain information. These technologies are used to collect and track information and to improve and analyze Our Service.

• Cookies or Browser Cookies: A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of Our Service. Unless You have adjusted Your browser setting so that it will refuse Cookies, Our Service may use Cookies.
• Web Beacons: Certain sections of Our Service and Our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

We use both Session and Persistent Cookies for the purposes set out below. Please note that for non-essential cookies (e.g., analytical or marketing cookies), We will obtain Your explicit consent via a cookie banner or similar mechanism before placing them on Your device. Your browser settings alone are not sufficient for GDPR consent for non-essential cookies.

Necessary / Essential Cookies

Type: Session Cookies / Persistent Cookies

Administered by: Us

Legal Basis: Legitimate Interest (essential for website operation)

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features (e.g., keeping items in a shopping cart, managing login sessions). They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies

Administered by: Us

Legal Basis: Legal Obligation (to remember Your cookie preferences)

Purpose: These Cookies identify if users have accepted the use of cookies on the Website, storing Your consent preferences.

Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Legal Basis: Legitimate Interest (to improve Your user experience)

Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

Analytical / Performance Cookies (Subject to Consent)

Type: Persistent Cookies

Administered by: Third Parties (e.g., Google Analytics)

Legal Basis: Consent

Purpose: These Cookies allow Us to count visits and traffic sources, so We can measure and improve the performance of Our site. They help Us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If You do not allow these cookies We will not know when You have visited Our site, and will not be able to monitor its performance.

Marketing / Targeting Cookies (Subject to Consent)

Type: Persistent Cookies

Administered by: Third Parties

Legal Basis: Consent

Purpose: These Cookies may be set through Our site by Our advertising partners. They may be used by those companies to build a profile of Your interests and show You relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying Your browser and internet device. If You do not allow these cookies, You will experience less targeted advertising.

For more information about the cookies we use and Your choices regarding cookies, please refer to the information provided in Our cookie banner or a separate Cookie Policy if available, and Your browser settings.

Legal Bases for Processing Your Personal Data under GDPR

We process Personal Data based on the following legal bases:

• Performance of a Contract: Processing is necessary for the performance of a contract with You or to take steps at Your request before entering into a contract. (e.g., managing Your account, processing purchases, processing job applications).
• Legitimate Interests: Processing is necessary for Our legitimate interests or those of a third party, provided Your interests and fundamental rights do not override those interests. (e.g., improving Our Service, managing contact inquiries, security, marketing to existing customers for similar products/services with opt-out).
• Legal Obligation: Processing is necessary for compliance with a legal obligation that applies to Us. (e.g., responding to lawful requests from authorities).
• Consent: You have given clear consent for Us to process Your Personal Data for a specific purpose. (e.g., sending You marketing communications if You are not an existing customer, placing non-essential cookies, processing sensitive data in job applications if volunteered and necessary). You have the right to withdraw consent at any time.

Use of Your Personal Data

The Company may use Personal Data for the following purposes and based on the corresponding legal bases:

• To provide and maintain Our Service: Including to monitor the usage of Our Service. Legal Basis: Performance of a Contract, Legitimate Interests.
• To manage Your Account: To manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user. Legal Basis: Performance of a Contract.
• For the performance of a contract: The development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service. Legal Basis: Performance of a Contract.
• To manage Your requests received via contact forms: To attend and manage Your inquiries, requests, or questions submitted through the contact forms on Our Website. Legal Basis: Legitimate Interests (to respond to inquiries), Steps prior to entering into a contract (if the inquiry relates to potential business).
• To process Job Applications: To review, assess, and manage Your job application submitted through the job application form, including evaluating Your qualifications and contacting You regarding the application process. Legal Basis: Steps prior to entering into a contract, Legitimate Interests (managing recruitment process).
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation. Legal Basis: Performance of a Contract, Legitimate Interests.
• To provide You with news, special offers and general information about other goods, services and events: Which We offer that are similar to those that You have already purchased or enquired about unless You have opted not to receive such information. Legal Basis: Legitimate Interests (direct marketing to existing customers), Consent (for other marketing).
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about Our Service users is among the assets transferred. Legal Basis: Legitimate Interests (business continuity).
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of Our promotional campaigns and to evaluate and improve Our Service, products, services, marketing and Your experience. Legal Basis: Legitimate Interests (business analysis and improvement).

Sharing Your Personal Data

We may share Your personal information in the following situations, based on the legal bases mentioned above:

• With Service Providers (Data Processors): We may share Your Personal Data with Service Providers who perform services on Our behalf, such as hosting providers, analytics providers, email service providers, and recruitment management systems. These third parties have access to Your Personal Data only to perform these tasks on Our behalf and are obligated not to disclose or use it for any other purpose. We have data processing agreements in place with these Service Providers where required by GDPR.
• For business transfers: We may share or transfer Your Personal Data in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us. Legal Basis: Legitimate Interests (internal administrative purposes).
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions. Legal Basis: Legitimate Interests, Consent (where required).
• With other users: If the Service includes public areas (like forums or comment sections) where You choose to share information, such information may be viewed by all users and may be publicly distributed outside. Please be mindful of the information You share in public areas.
• With Your consent: We may disclose Your Personal Data for any other purpose with Your explicit consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy and based on the relevant legal basis.

We will retain and use Your Personal Data to the extent necessary to comply with Our legal obligations (for example, if We are required to retain Your data to comply with applicable laws), resolve disputes, and enforce Our legal agreements and policies.

Personal Data submitted via contact forms will be retained for a period necessary to handle Your inquiry and for a reasonable period thereafter for Our records, unless a longer retention period is required or relevant for a specific purpose (e.g., leading to a contract or a job application).

Personal Data submitted for job applications will be retained for the duration of the recruitment process. If Your application is unsuccessful, We will retain Your data for a limited period thereafter (typically up to 6 months) to comply with legal obligations related to recruitment processes and for our legitimate interest in case of future opportunities, unless You have given consent for a longer retention period for future consideration.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

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Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices in Norway (which is within the European Economic Area - EEA) and in any other places where the parties involved in the processing are located. This means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Transfers of Personal Data within the EEA are protected by GDPR.

If Personal Data is transferred to a country outside the EEA that has not been deemed to provide an adequate level of data protection by the European Commission, We will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy. This includes implementing appropriate safeguards, such as relying on Standard Contractual Clauses (SCCs) approved by the European Commission, or other legally approved mechanisms.

Your continued use of the Service and submission of Your Personal Data after reviewing this Privacy Policy indicates Your acknowledgement of and agreement to such transfers, where necessary safeguards are in place.

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Your Data Protection Rights under GDPR

Under GDPR, You have certain rights regarding Your Personal Data. You have the right to:

• Request access to Your Personal Data (commonly known as a "data subject access request"). This enables You to receive a copy of the Personal Data We hold about You and to check that We are lawfully processing it.
• Request correction of the Personal Data that We hold about You. This enables You to have any incomplete or inaccurate data We hold about You corrected, though We may need to verify the accuracy of the new data You provide to Us.
• Request erasure of Your Personal Data. This enables You to ask Us to delete or remove Personal Data where there is no good reason for Us continuing to process it. You also have the right to ask Us to delete or remove Your Personal Data where You have successfully exercised Your right to object to processing (see below), where We may have processed Your information unlawfully or where We are required to erase Your Personal Data to comply with local law. Note, however, that We may not always be able to comply with Your request of erasure for specific legal reasons which will be notified to You, if applicable, at the time of Your request.
• Object to processing of Your Personal Data where We are relying on a legitimate interest (or those of a third party) and there is something about Your particular situation which makes You want to object to processing on this ground as You feel it impacts on Your fundamental rights and freedoms. You also have the right to object where We are processing Your Personal Data for direct marketing purposes. In some cases, We may demonstrate that We have compelling legitimate grounds to process Your information which override Your rights and freedoms.
• Request restriction of processing of Your Personal Data. This enables You to ask Us to suspend the processing of Your Personal Data in the following scenarios: (a) if You want Us to establish the data's accuracy; (b) where Our use of the data is unlawful but You do not want Us to erase it; (c) where You need Us to hold the data even if We no longer require it as You need it to establish, exercise or defend legal claims; or (d) You have objected to Our use of Your data but We need to verify whether We have overriding legitimate grounds to use it.
• Request the transfer of Your Personal Data to You or to a third party. We will provide to You, or a third party You have chosen, Your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which You initially provided consent for Us to use or where We used the information to perform a contract with You.
• Withdraw consent at any time where We are relying on consent to process Your Personal Data. However, this will not affect the lawfulness of any processing carried out before You withdraw Your consent. If You withdraw Your consent, We may not be able to provide certain products or services to You. We will advise You if this is the case at the time You withdraw Your consent.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information.

To exercise any of Your GDPR rights, please contact Us using the details provided in the "Contact Us" section below. We may need to request specific information from You to help Us confirm Your identity and ensure Your right to access Your Personal Data (or to exercise any of Your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact You to ask You for further information in relation to Your request to speed up Our response.

We try to respond to all legitimate requests within one month. Occasionally it may take Us longer than a month if Your request is particularly complex or You have made a number of requests. In this case, We will notify You and keep You updated.

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Right to Lodge a Complaint with a Supervisory Authority

You have the right to lodge a complaint at any time with the relevant supervisory authority for data protection in Norway, which is Datatilsynet (the Norwegian Data Protection Authority).

Datatilsynet

Address: Tollbugata 3, 0152 Oslo

Postal address: Postboks 458 Sentrum, 0105 Oslo

Phone: +47 22 39 69 00

Email: postkasse@datatilsynet.no

Website: https://www.datatilsynet.no/

We would, however, appreciate the chance to deal with Your concerns before You approach the Datatilsynet, so please contact Us in the first instance.
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Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
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Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

In accordance with Norwegian data protection law, the age limit for processing personal data based on a child's consent is 13 years. If We need to rely on consent as a legal basis for processing Your information and You are under 13, We may require Your parent's or guardian's consent before We collect and use that information.
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Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
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Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
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Contact Us

If you have any questions about this Privacy Policy, including any requests to exercise Your data protection rights, You can contact us here: Contact

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